#Massive mail merge in word 2010 software#
#Massive mail merge in word 2010 Pc#
#Massive mail merge in word 2010 windows#

We start the Mail Merge process by specifying which of our contacts we want to send an email to. If there is a limit set, then you can use a Mail Merge tool with scheduling functionality to work around these limits and send out the mail merge is smaller batches. Some have put a restriction on that but as long as you stay under a 100 it’s very likely you won’t run into any issues and there is probably no need to contact your ISP. In this mail merge example we will send a select amount of contacts an email and ask them whether their contact information is correct.Īs the whole process involves quite a few clicks, we’re going to break it down in 4 easy to follow steps.īefore continuing, please verify with your ISP or mail admin first if there are any restrictions in how many emails you may send within an hour or in total on a day. Starting a Mail Merge from within Outlook is the easiest method if all the people who you want to include are already in a Contacts folder in Outlook. Mail Merge from Word with another source.Mail Merge from Word with Outlook as source.The process for the other output options is very similar and this guide can also be used for that. This guide gives an overview of these methods and walks you through a couple of examples to do your own mail merge.Īlthough you can also do a mail merge to a document or directly to a printer, in our examples we will use an email as the output. There are various ways to do a mail merge and there are various tools available to further simply the process or add even more options. This is a great way to have bulk messages look more personal, send everybody their own information (like a logon name and password) or send out Christmas cards. In other words, instead of doing a single mail merge of 20,000 records, do ten mail merges of 2,000 records each.A mail merge allows you to send personalized messages to a large group of people at once without them knowing who else you have sent it to. Put them in folders if you need them to stay on the desktop.Īfter trying all these things, if you still can't get a mail merge to finish quickly, you will need to either add more memory or merge fewer records. Reduce the number of shortcut icons on the desktop.

#Massive mail merge in word 2010 software#

Remove software from the Startup folder, or close them.Don't do anything else on the computer while it is doing the mail merge don't have any other applications open.

#Massive mail merge in word 2010 windows#

Since any huge memory use by Windows results in information being written to the hard drive, regularly run Scan Disk and Defrag.You can also reduce screen colors and screen resolution. Turn off any wallpaper on your system.Also you don't want it cutting in during the merge. The screensaver timer and display routines use up memory. Turn off any screensaver on your system.

#Massive mail merge in word 2010 Pc#

Reboot your PC just before doing the mail merge so all memory resources are available.

In this case, you should apply any or all of the following items, which can generally conserve memory use on a PC: Since mail merging is still a memory-intensive operation, you may still notice slowdowns while merging. You will also want to turn off any anti-virus software you use, or at least configure it so that it won't scan Word documents for viruses.Īnother obvious thing to try is to not merge to a new document, but merge directly to the printer. This should stop Word from trying to repaginate the document during the merge process. First of all, make sure you are using Normal view before you do the merge and that you turn off background repagination. There are a few things you can do to help speed things up. If you have 20,000 records in your data source, this means you are attempting to create a 20,000 page document! Word won't theoretically choke on such a huge document, but it may slow to a crawl depending on the capabilities of your computer. As each record is fetched and processed, a new page is added to the merged document. The most common method of doing a merge is to create a new document that contains the merged information.

If you have many, many records in your data source, though, the mail merge might not run as quickly as you like.įor example, let's say you are merging a large amount of data (10,000 or 20,000 records) with a single-page document to create a form letter. The Mail Merge tool in Word can be very helpful in combining information from a data source (such as names or addresses) with information in a standard document (such as letters or labels).